Common Mistakes in Business English #03

Common Mistakes in Business English #3: Using Informal Language in Professional Emails

Using informal language in business emails can make your message seem unprofessional or unclear. Small changes can make your emails polite, clear, and professional.

1. Avoiding Casual Words and Slang

🔴 Example of Mistake:

“Hey, I just wanted to check if you got my email.”

✅ Correction:

“Dear [Name], I wanted to follow up on my previous email.”

💡 Why?

• “Hey” is too casual for a business email.

• “Just wanted to check” sounds uncertain—“follow up” is more professional.

🔴 Example of Mistake:

“No worries, I’ll get back to you ASAP.”

✅ Correction:

“No problem, I will respond as soon as possible.”

💡 Why?

• “No worries” is too informal—“No problem” is better.

• Avoid ASAP in professional emails; write “as soon as possible.”

2. Using Full Words Instead of Abbreviations

🔴 Example of Mistake:

“Pls send me the report by EOD.”

✅ Correction:

“Please send me the report by the end of the day.”

💡 Why?

• Avoid short forms like “Pls” (please) or “EOD” (end of day) unless it’s internal communication.

Quick Exercise:

Rewrite the sentences using formal business language:

1. “Hey, can you send the files real quick?”

2. “Thx for the update! I’ll check and get back ASAP.”

3. “Got it! Will do the needful.”

🔹 Answers:

1. “Dear [Name], could you please send the files as soon as possible?”

2. “Thank you for the update! I will review it and respond shortly.”

3. “Noted. I will take the necessary action.”

By making these small adjustments, your emails will sound more professional and polished! ✉️📊